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Alliance Reimbursement Guidelines

From the effective date of these guidelines, individuals seeking reimbursement from Alliance must complete the necessary requests;

  • Expense Reimbursement Request:

Intended for expenses made on behalf of Alliance must be prior approved and accorded by at least four of the 7 members members of the Executive Committee (EXCO). – Download the Expense Reimbursement Request form here.

  • Withdrawal Reimbursement Request:

Intended for reimbursement of payments made by members when withdrawing from a Tournament. – Download the Tournament Reimbursement Request form here.

Guidelines 

  • Membership subscription fees will not be reimbursed.
  • Bank charges/costs incurred by Alliance will be deducted from the Withdrawal Reimbursed amount.
  • In case of force majeure, defined as any situation outside the control of the player, including but not limited to personel injury, life circumstances etc., documented and approved by TM/CM/VP, the total initial payment made will be reimbursed (excluding membership fees and bank costs), regardless when withdrawal is done.
  • In case of other situations, not included above, a withdrawal request made more than 4 weeks before the start of the event, the total initial payment made will be reimbursed (excluding membership fees and bank costs.)
  • In case of a withdrawal request made between 4 and 2 weeks before the start of the event, 50%of the initial payment made will be reimbursed (excluding membership and bank costs).
  • In case of a withdrawal request made between 2 and 1 week before the start of the event, 25%of the initial payment made will be reimbursed (excluding membership and bank costs).
  • In case of a withdrawal request made within the last week before the start of the event, no reimbursement will be made.

Special Conditions

  • If the applicant decides to leave the refund as a credit with Alliance for future expenses, bank costs will not be reimbursed.
  • The forms must be sent by email to: treasurer@alliancehockey.club
  • Date of withdrawal request email determines the validity of the reimbursement. If the request is approved by the CM and VP, the treasurer will contact the applicant to confirm payment details. 

 01-12-2024 GVBÂ